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Phase 6 - Selection of Finalists & Reference Check

Use of rubrics or other evaluation tools that are objective may assist in minimizing bias and increasing equitable evaluation of candidates. This also helps with lending transparency to the search process when presenting candidates.

Reference Checks

Two or more faculty participating in the search shall conduct on-list reference checks prior to on-campus visit.
Notify candidates when you begin reference checks.
Complete Faculty Background and Reference Check Record and submit to Academic Personnel.

On-campus Visit Request Report

On-campus Visit Request Report must be submitted to OUDI and Dean for their separate approval, prior to sending to Academic Personnel. Follow your college requirements regarding submittal of these requests.
Report for OUDI should include: confirmation that the recruitment plan has been followed; a list of screened candidates and finalists recommended for campus visits; a summary of the finalists, including each candidate’s educational background, strengths, most relevant experience; and your committee’s assessment of how the candidate will support and enhance Cal Poly's initiatives and goals as evidenced by activities in their vita, application materials, universal student success statement, and answers to the universal student success question(s).
Campus Visits and Interviews Scheduled and Conducted – please be sure to offer ability accommodations to all candidates as to ensure equity in accessibility (per the Americans with Disabilities Act). Suggested language: "Please let us know of any accommodations you will need for your visit."

Tips to Ensure a Valuable Visit

Consider making your college’s Associate Dean for Diversity part of the campus visit itinerary.
Consider offering candidates the option to add meetings with Faculty and Staff Associations, OUDI, Transfer Center, Honors Program, Student Diversity & Belonging Centers, and/or CTLT to their visit.
Share opportunities for department, college, and university level mentoring and discuss ways new hires can connect to and build community on and off campus.